For municipal CFOs, SCM, internal audit and the MM office
Audit evidence, ready before the auditors arrive.
When the request for information lands, the proof sits in inboxes, shared drives and registry cabinets. We walk one workflow’s paper trail with your team and put the evidence in order before fieldwork starts.
SAMPLE DATA: Sample Bay Local Municipality is fictional
Award file SAMPLE-AWARD-0417
2 of 8 documents in the file
- Needs memo and budget confirmationTab 1
- Specification approval, signed and datedShared drive
- Committee appointment lettersRegistry cabinet
- Member declarations of interestNot found
- Advert copies with datesTab 5
- CSD report and tax status at awardNot found
- Adjudication minutes and award approvalMM office, paper
- Signed contract and register entryEmail attachment
The work was done. The evidence is somewhere else.
In 2024-25 the Auditor-General audited 10 830 municipal awards worth R65,12 billion. 216 municipalities (85%) did not comply with procurement and contract management legislation in making them.
Since 2021-22, municipalities and their entities have incurred R145,21 billion in irregular expenditure. Procurement and contract management non-compliance was the reason for 87% of it.
Most of these problems are not bad decisions. They are proof that cannot be produced, in order, when the auditor asks. That part is fixable before year-end.
- SCM award files
Files arrive incomplete
A declaration of interest, a committee appointment or a tax-compliance check is missing when the file is requested.
- Records
Evidence lives everywhere
Minutes in one inbox, signed copies on a shared drive, originals in a cabinet. Retrieval depends on memory.
- Approvals
Approved, but not provable
The right person decided, but the delegation, signature or date that shows it is not where it should be.
One award, three records that should agree
The award file, the contract register and the payment run are kept by different people. Irregular expenditure tends to hide where they drift apart, so that is where we look first.
Try the checks yourself
Free tools on the MuniLink site. They run in your browser on SAMPLE data, and nothing is uploaded.
- Contract register checker (opens in a new tab) Payments with no register entry, or paid past the contract value.
- Award file checker (opens in a new tab) Which documents each award file is missing.
- Supplier evidence check (opens in a new tab) CSD, tax and declaration evidence per supplier.
- Council handover checklist (opens in a new tab) What an incoming council and MM office should be able to find.
SAMPLE DATA: Sample Bay Local Municipality is fictional
| Award | Award file | Contract register | Payments |
|---|---|---|---|
| SAMPLE-AWARD-0417 | Complete | Listed | Within award |
| SAMPLE-AWARD-0422 | Complete | Not listed | Within award |
| SAMPLE-AWARD-0431 | No member declarations | Listed | Within award |
| SAMPLE-AWARD-0438 | Complete | Listed | Within award |
| SAMPLE-AWARD-0440 | Complete | Listed | R 96 850 above award |
A readiness check, small on purpose
One workflow, four steps, and a fix list your team can act on before the auditors arrive.
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Discovery call
20 minutes on Teams or by phone. We agree the workflow, your next audit milestone and who owns the evidence.
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One bounded workflow
We take a sample, such as a handful of recent award files, and walk the evidence trail with your SCM and records staff.
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Evidence map & findings
Every required record, where it is and whether it is complete, with plain findings that point to source documents.
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Next action
A prioritised fix list with owners, before fieldwork starts. You decide whether to stop there or go further.
Scope and cost are agreed in writing after the discovery call. There is no public price list, and your SCM policy decides the procurement route. No audit outcomes promised.
Pick one recent award file. Is this on it?
Six items from the free checklist. Tick what you could hand an auditor today.
Nothing you tick leaves this page. A self-check, not an audit opinion.
SCM Award File Audit Checklist: 15 items AGSA looks for
A plain checklist for testing one award file before the auditors do, from the approved need to the signed contract and any deviations. Each item names the evidence to have on file and the regulation behind it. Open on the page, no sign-up. Guidance, not legal advice.
First 6 of 15
- 01Need and budget confirmed
- 02Specification approved before the advert
- 03Committees properly appointed
- 04Committee members declared their interests
- 05Right procurement method for the value
- 06Advert ran for the minimum period
No testimonials yet. No invented results.
MuniLink is a young firm in Gqeberha. Instead of borrowed proof, here is exactly where current work stands.
Engagement note, coastal municipality, South Africa
A proposal and follow-up have been sent. Nothing has been delivered yet, so no client identity or outcome is published.
- Context reviewedComplete
- Proposal preparedComplete
- Follow-up underwayCurrent stage
- OutcomeNot yet reported
Start with one workflow. 20 minutes, Teams or phone.
Prefer to pick a time yourself? Book a 20-minute call (opens in a new tab). Or tell us about the workflow and your next audit milestone. We will reply to agree a time, and tell you plainly whether a readiness check is worth doing now.
- Scoped after the call, in writing
- No audit outcomes promised
- Your details are used only to reply. See our privacy notice.
Prefer email? [email protected], or LinkedIn (opens in a new tab).
Thank you. Your request has been sent.
We will reply by email to agree a time for the call. If you would rather pick a slot yourself, book it below.
Nothing opened? Open the email again or write to [email protected].
- Reply. We confirm a time for a 20-minute call (Teams or phone).
- Call. We talk through one workflow and your next audit milestone.
- Scoping note. If it is worth doing, you get a short written scope you can forward internally.